GAIA’S HANDSCONSULTINGLet’s get organized ↗A LITTLE STRUCTURE. MORE ROOM TO GROW.
Practical operations support for small businesses and nonprofits. Clear systems, useful processes, and a helping hand with the details.
Remote support · Built around your business
YOUR NEXT CHAPTER
HOW I CAN HELP
Start with the area that needs attention. We’ll agree on the priorities and build practical support around your business.
01 / FOR CONTRACTORS & SERVICE BUSINESSES
Scheduling & Office Systems
When you’re in the field, calls and scheduling can pile up. I help put a clear process around incoming messages, callbacks, site visits, and estimate follow-ups, then hand it over or keep supporting your schedule each month.
Explore the sample Field Office ↗02 / FOR NONPROFITS & SMALL TEAMS
Organization, SOPs & Processes
When processes live in different files or one person’s head, everyday work gets harder. I help organize documents, map the steps, clarify who owns each task, and build procedures and onboarding checklists your staff and volunteers can use.
Tell me where your team needs support ↗03 / FOR BUSINESSES & NONPROFITS
Program & Project Support
When a program, project, or event has a lot of moving parts, I help coordinate timelines, track tasks and deadlines, organize training, and follow up with vendors and stakeholders so everyone knows what happens next.
Tell me about your program or project ↗Live answering or phone routing uses a separately configured provider. We confirm coverage, responsibilities, and any software costs before setup.
SUPPORT THAT FITS YOUR PRIORITIES
Choose the hours you need and focus them on one service or combine support across all three.
Choose a 5-hour Starter, 10-hour Support, or 15-hour Systems Setup package. We agree on your priorities, deliverables, and schedule before work begins. Prefer ongoing help? Monthly scheduling support is available after setup.
A focused review, setup plan, or simple tool for one priority. Field Office setup is not included.
Additional 5-hour blocks are $175 after purchasing the 10- or 15-hour package. Starter clients can pay the difference to upgrade: $150 more to reach 10 hours or $300 more to reach 15. Upgrade from 10 to 15 hours for $150 more. Package payments count toward the upgrade; the One-Problem Support is separate.
Starter: $200 upfront. Standard engagements: 50% deposit to reserve your start, with the remaining balance due before final handoff. No payment is collected through this form.
Request support ↗ONE PROBLEM. A PRACTICAL NEXT STEP.
Hands-on help with one specific scheduling, organization, or process problem that can be completed in less than five hours.
A separate fixed-price service, not a five-hour block or consultation. We confirm fit and scope before starting. Larger projects and Field Office setup need a support package. This purchase does not count toward package upgrades, additional-block eligibility, or monthly eligibility.
Request help with one problem ↗ONGOING SCHEDULING SUPPORT
If you’d rather stay focused on your work than manage the schedule yourself, I can continue supporting your office each month after setup.
A monthly service for the day-to-day scheduling and follow-up your business needs, with agreed work windows and a clear time budget.
Available only after purchasing the 15-hour Systems Setup package.
One-time setup: $500 · Ongoing support below is billed separately.
15 hours of managed support each month
The $500 setup builds your system; the monthly service manages scheduling and follow-up afterward. Monthly support requires the full 15-hour Systems Setup; the Starter and 10-hour package do not qualify on their own. Extra support is available in approved 5-hour blocks for $175.
Month-to-month, billed in advance. Work windows, response targets, renewal, cancellation, and unused-hour terms are agreed in writing before starting. Live call coverage and phone/software costs are separate.
Ask about monthly support ↗Request availability through the form. No subscription payment or automatic billing is activated on this website.
A SIMPLE START
Share what you’re working on, what feels stuck, and where you need support.
We’ll confirm fit, deliverables, hours, timing, and the tools your team will use.
Choose a guided handoff for your team or ongoing monthly scheduling support after setup.
Delilah Barrow
FOUNDER · GAIA’S HANDS CONSULTING
Thoughtful support.
Practical experience.
MEET YOUR CONSULTANT
I help small businesses and nonprofits turn busy, behind-the-scenes work into systems that make the day easier.
I’ve helped grow programs serving more than 2,000 people, built operational systems, and coordinated teams, schedules, and resources through periods of growth. I’ve also created SOPs, improved onboarding, and turned complicated processes into clear, manageable steps.
I bring that same practical approach to Gaia’s Hands Consulting. I listen to what you need, work with the way your business runs, and help put the right tools and processes in place. My goal is to leave you feeling more organized, more confident, and ready to keep things moving.
Let’s talk about your business ↗LET’S START HERE
This short application helps me understand your needs. Submitting it is an inquiry, not a booking or payment commitment.
Choose a one-time setup or ask about ongoing monthly scheduling support.
Review support packages ↑Please share business needs only. Do not include passwords, payment details, or confidential client records.
A FEW GOOD QUESTIONS
For $150, get hands-on help with one specific problem that takes less than five hours. This fixed-price service is separate from the hour blocks and does not count toward upgrades or ongoing support eligibility.
Five hours to review one priority and create a setup plan, simple tracker, or checklist. The Starter does not include Field Office setup.
Yes. The 15-hour package can combine services around your agreed priorities. The 5-hour Starter focuses on one small priority and does not include Field Office setup.
No. Basic Field Office setup and handoff starts with the 15-hour Systems Setup package. We confirm the scope before work begins; phone services and paid software are separate.
Clients who have purchased the 10- or 15-hour package can add 5-hour blocks for $175 each. Starter clients can pay the price difference to upgrade; moving from 10 to 15 hours costs $150 more. The minimum additional purchase is 5 hours, and all extra work needs your approval.
We’ll agree on a realistic scope first. Time needed varies by the work, your existing systems, and access to information. You’ll receive time and progress updates.
Yes. After the separate 15-hour Systems Setup, monthly scheduling support is $450 for 15 hours per month. It covers scheduling, confirmations, rescheduling, and follow-up during agreed work windows. Extra time requires approval in 5-hour blocks for $175.
No. We agree on work windows and response targets within your monthly hours. Full-day live answering, phone service, automatic messaging, and software subscriptions require a separate arrangement.
Yes. After setup, you can run the system yourself with instructions and training, or choose monthly managed support.
Services focus on organization, documentation, and coordination. Specialized accounting, tax, and legal services are outside this offer.